AI office assistant
Otto
The office assistant who knows who is in before you walk through the door.
An AI office assistant from Idle Work. Otto runs your time clock, your staff rota and your renewal dates, and tells you what needs you, over the chat app you already use.
Otto is $50 a month.
Your office brief
Who is in, who is late, and what is coming due.
Every morning Otto sends the office brief: who punched in, who did not, what needs fixing before payroll and which dates are close. This is a morning at Sterling & Co., an office we made up to show it.
What Otto handles
The office admin that eats the first hour of every day.
The time clock
Staff punch in on a fingerprint or PIN clock. No cards, no face scans.
Late and missing
Who is late, who is out and who forgot to punch out, the minute it happens.
Timesheets
The weekly timesheet, built from the punches, with every fix and who made it.
The payroll file
Hours in a file your payroll company or accountant can take. Otto never pays anyone.
Rota and time off
Who is due in, who is off, and planned hours against actual hours.
Office dates
Lease, licences and insurance, before they come due.
Staff ask Otto
Each person can ask about their own hours, and only their own.
The clock itself
If the clock goes quiet during office hours, you hear about it.
Four levels
It starts by watching.
- Step 1
Watch
It reads the clock and the rota and tells you what it sees. It changes nothing.
- Step 2
Suggest
It tells you what it would fix and why, and leaves the call to you.
- Step 3
Act with your OK
It gets the fix ready and waits. Nothing changes until you say yes.
- Step 4
Act within your limits
Inside the limits you set, it gets on with the job and tells you what it did.
You raise each one yourself, one at a time, in the app. Otto can suggest it is ready. It can never raise its own.
A punch fix always needs your OK, at every level, and the original punch is never deleted.
Setup
It works with a clock you buy once.
No card readers, no face scanners, no monthly fee for the clock.
The time clock
- A fingerprint or PIN clock that sends punches over the internet.
- No cards and no face scans.
- No monthly fee for the clock.
- Not sure what you have? We check before you buy anything.
From your dashboard
- Your office hours, and how late counts as late
- Your staff and their usual hours
- Your pay period
- Lease, licence and insurance dates
You tell Otto these once. Change any of them whenever you like.
Hard limits
What Otto will never do.
At every level, whatever else you turn on.
- Keep a copy of anyone's fingerprint
- Delete a punch
- Run payroll or pay anyone
- Show one person someone else's hours
- Change your office rules on its own
- Message anyone outside your office
Let Otto open the office tomorrow morning.
Otto is $50 a month. Book a call and we look at your clock and your office with you, or create an account first.